Tutor booking form for The Artery - Art Learning Space 

The Artery is an inclusive  creative space  offering a range of accessible creative workshops.   Different levels of experience are catered for from beginner to advanced. Length of workshops can vary from bite sized to more lengthy courses.

Our kaupapa is to offer tutors and practitioners a cost-effective support and facilities enabling you to generate income by sharing your skills and passion for art .

Items/Tools in The Artery

  • Seating for 14 plus 5 stools and a large wooden work table that seats 12 comfortably

  • Extra fold-able trestle table if needed

  • Whiteboard with markers

  • WiFi availability (please ask for current passwords)

  • Smart TV

  • 6 double electrical power points

  • Two extension leads and two power boards

  • Kitchen Facilities and sink  including cleaning consumables.

  • Heat Pump and Air Conditioning Unit.

  • A microwave

  • An induction hot plate

  • An electric jug, crockery and cutlery

  • Coffee and tea (please bring in fresh milk)

  • A small collection of aprons for student use in back hallway.

  • Some drop cloths/plastic sheets and general cleaning gear in back hallway. 

  • Fire Extinguisher and  First Aid Kit with a Health and Safety Board/Paperwork

 

The services we can help with: 

  • Email /social media/website promotion.

  • Flyer graphic design, printing and promotion.

  • Pricing and promotional advice and support.

  • Booking and scheduling advice and support.

  • Bulk booking discounts. - please contact wendy The Artery Co-ordinator

  • Health and Safety/Risk Assessment documentation.

  • The option of in house, booking and total financial management.

General Information: 

Plan ahead :  To enable efficient scheduling and promotion we encourage thinking ahead and having your workshop booked and scheduled months ahead with a minimum of 5 weeks.

Workshop Booking Types: 

 

1. Incubator Managed workshop. 

  • Appropriate facility use fee - $75  per block booking 

  • Plus $150 admin fee for the The Incubator /Artery Team  to manage the workshop.

  • Tutor to make venue booking 5 weeks in advance to give time to begin promotion and administrate planning

  • Tutor provides high resolution photos (over 1mgb)  of possible art work and a photo of themselves. 

  • Flyers are created with the Artery brand and distributed around the Village. You will be supplied the digital file to print and distribute posters to other sites and your own social media.

  • Workshops/Courses are featured in the Incubator 'What's on' brochures.

  • Promotion through social media, newsletters and website as well as external event websites.

  • The Incubator/Artery will process and take all the bookings and payments.

  • Tutor invoices Incubator for total attendees that the incubator has taken payment for.

  • Upon receiving the tutors invoice the Incubator deducts room hire/admin fee and pays the tutor the balance.
     

2.  Tutor Managed workshop.

  • Appropriate facility use fee - $75  per block booking 

  • $25 promotional strategy and levy fee.  (see more info below)

  • Tutor to make venue booking 5 weeks in advance to give time to begin promotion and administrate planning.

  • Tutor provides high resolution photos (over 1mgb)  of possible art work and a photo of themselves. 

  • Flyers are created with the Artery brand and distributed around the Village. You will be supplied the digital file to print and distribute posters to other sites and your own social media.

  • Workshops/Courses are featured in the Incubator 'What's on' brochures.

  • Promotion through social media, newsletters and website.   

 

 Blocks Available and Costs to Tutor: 

Mon-Sun 9am-12.30pm                  $75 per block per session  

Mon-Sun 1pm- 4.30pm                   $75 per block per session

Evenings 5pm-9pm (or longer)    $75 per block per session 

(contact the artery co-ordinator for bulk booking discounts)

Calendar For Booking Availability: 
Please note this calendar is live and subject to change at any time and is a read only

calendar, you will need to confirm the date you want on your booking form below.
 

Promotional Strategy and $25 Levy

Levy:

This is a one-off charge that contributes to our venue promotional designs, social media and digital listings.

There is only one fee per workshop series. This fee is mandatory.  Should you be booking multiple workshops this cost will only apply once within a reasonable term.

Promotional strategy:

All our workshops and activities have a  promotional strategy which means all creative learning and music events are:

  • Provided with a flyer to the required brand standards.

  • Loaded through our digital and social media channels.

  • Shared on a EDM when timing allows, reaching our full database.

  • Compulsory co-hosting of Facebook events for all activity within our venues. This involves other parties co sharing for the propose of consistent coverage and awareness of opportunities to the Community.

  • The Incubator Creative Hub is committed to representing our tutors and broadcasting a diverse array of creative learning opportunities to the community.  This commitment applies to all tiers of Artery and Jam Factory bookings.
     

Cancellation Fee: 
Any workshops or series of workshops cancelled within 7 days of the advertised /booked dates will incur a 25% admin cost.

 

Artery Venue Agreement and Health and Safety Procedures:

  • Read and adhere to the procedures outlined on the the Artery venue agreement.   -  click on this button above

  • Read the Health and Safety procedures outlined below. 

  • Fill in the submission form below.  This is where you book your date and time.   

  • The Artery coordinator will confirm your dates and send you a copy of your submission.  

  • You will also be given a paper copy of the artery register before each workshop.  It is a requirement to list the details of every attendees contact details to meet health and safety regulations.

We hope you enjoy your  time in our purpose built creative space.

Please contact us if you

have any questions. 

GENERAL EMERGENCY PROCEDURES

It’s a requirement by law for you to share this listed information with all participants or parties using the venue during your event, at the beginning of each series of classes or a standalone individual event.

 

EVACUATION:  
Persons discovering an emergency for which the buildings should be evacuated should call 111 and break the glass to the emergency alarm and activate it.

After everyone is evacuated, they should notify Village Administration (during office hours)  of the exact location of the incident. Ph 075713700

 

Ensure the alarm is raised BEFORE attempting to tackle any fire. Only attempt to deal with small fires, if it is safe to do so without putting yourself at risk, using the portable fire fighting equipment. on the wall by the Health and Safety Board.  

 

ON HEARING THE FIRE ALARM:

All occupiers, visitors and any other people in the building must respond to alarm activations and leave the building in a orderly fashion .   

 

The event leader who has signed the Induction Registrar Form (on the clipboard on the health and safety board)  must wear the high vis orange warden arm band  and supervise the evacuation to the designated assembly point. -  Main entrance by the Village Office.  

They must close the doors and hang the designated building tag to the outside of the door. The tag is attached to a twist tie hanging on the Health and Safety Board.   Report the  building number  at the assembly point where they and everyone else must remain to wait for direction from village management or fire service upon their arrival.

 

HAZARD IDENTIFICATION AND RISK MANAGEMENT 

  

We need a list of the hazards & risk management controls for the work you will be doing BEFORE you use the premises.

 

Please fill out the boxes below listing Potential Hazards and how you will Manage those Hazards.  (examples...craft knives, scissors, blades, glue guns, solvents, heat guns)

 

Please note all electrical appliances brought into the venue must have NO exposed wires and be tested and tagged.

 

THE SECURITY & HEALTH & SAFETY POLICY

 The Incubator and its Directors are not responsible for any damage to or loss of any property that you bring to or store on the premises. You are strongly advised to have adequate insurance to cover your property, as The Incubator insurance will not protect your property.

 

  • Please read,  and make sure you inform your participants and any other parties using the venue, any relevant information or procedures on the “Artery Venue Agreement”. 

  • Please also read,  and make sure you inform your participants and any other parties using the venue  any relevant information on this webpage.    

  • After the informing all your participants and any other parties using the venue, the above listed information please  fill out and sign the “Induction Registrar Form” kept on the clipboard hanging on Health and Safety Boards. 

  • Make sure that you complete the “Incident or Near Miss Form” at the back of the same clipboard if you should have an incident or a near miss incident during your classes or course. And inform a staff member of The Incubator Creative Hub. 

Please note submission of this form constitutes a contractual agreement